Administrative Help

Archiving a Workspace (admin)

Administrators can archive a workspace if it is no longer active but still contains information that users may want to access.

Archiving a workspace has impacts to the workspace and the data in the workspace. For example, workspace members can view but not edit items in an archived workspace. See Impact of Archiving a Workspace (opens in popup) for more information.

If the archived workspace is a child workspace (if there is another workspace above it in a workspace hierarchy), the parent workspace cannot access information about the archived workspace in features such as the investment map and scorecard views.

Note: By default PPM Reports include data from all workspaces. To restrict data to only active workspaces, use the pre-defined Active Workspaces filter in the Data Model. For more information, see Filtering in PPM Reports in the Main section of Help.

Important: When you archive a parent workspace, all child workspaces below the parent in the hierarchy are also archived.

To Archive a Workspace:

On the Administration Home page, under Workspaces, click Workspace List.
A list of your PPM workspaces displays.
Click the name of the workspace you want to archive.
The workspace profile displays.
Click Edit Workspace.
The Edit Workspace screen displays.
Select Archive from the Status list.
Click Save.
A confirmation message appears.
Click Yes to archive the workspace.

Note: Archived workspaces can be accessed from the Archive View on the Projects tab. Only administrators can reactivate archived workspaces.