Administrative Help

About the Workspace Fields List

The Workspace Fields List displays native and custom fields that can be configured in your workspace types.

Fields are grouped as Profile fields and Status fields. Native fields are listed in alphabetical order, followed by custom fields. The field category (Native or Custom) is listed, along with an indicator of whether or not the field is required. The Workspace Type column lists the workspace types in which a field is visible (native fields) or included (custom fields). Note: Any custom workspace fields created in your enterprise are unique to your environment and are not included here.

An Actions icon gives you options for actions you can perform on a field. Possible actions depend on the field category (native or custom):

Native fields
Edit Field - Allows you to specify in which workspace types the field will display. Note: Hiding a native workspace field hides the field in specific areas of PPM. For more information, see Native Field Editor - Visibility
Custom fields
Edit Field—Allows you to change characteristics of the field. Your ability to edit a custom field is limited by the type of field you are editing. For more information, see Editing Custom Fields.
Delete Field—Allows you to delete a custom field entirely. Deleting a field also permanently deletes any data associated with the field. For more information, see Deleting Custom Workspace Fields.

Profile Fields (native): These fields are available in the Executive Scorecard custom views, Executive Workspace Details window, Workspace Home Profile pane, and Administrative Zone Workspace Profile page. Many can also be included in custom views.
Approval Status	The approval status of a workspace. Automatically updated during the request approval process. For more information, see Workspace State and Approval Status Overview.
Budget	manually entered when request or workspace is created or edited
Cap Auth ID	cross reference field used for department-level accounting of an employee's time in an external system. Displays as blank unless set by an external system or by a PPM project manager or administrator. For more information, see About Cap Auth ID.
Capacity	automatically set to Planned or Unplanned when a workspace is marked as planned or unplanned in the Capacity Planner application. Note: Shows as Yes (planned) or No (unplanned) in custom views.
Description	manually entered when workspace or request is created
External ID	blank unless set by external system or PPM project manager or administrator cross reference field used to associate a workspace in PPM with a workspace in an external system. Displays as blank unless set by the external system or a project manager or administrator in PPM. See About Workspace External ID for details. Note: See also About Dynamic Application External ID.
Manager	manually entered when workspace is created Note: See Assigning a Workspace Manager for details.
Name	manually entered when workspace or request is created or edited, except if using auto-workspace naming.
Number	automatically generated by system when workspace or request is created, read-only
Parent	automatically generated when workspace or request is created.
Planned Finish	manually entered when workspace or request is created or edited
Planned Start	manually entered when workspace or request is created or edited
Priority	manually entered when workspace or request is created or edited

Status Fields (native): Available in Status History views and custom views. Non-derived fields can be edited in Update Status forms. Derived fields are read-only. Some can be selected in Executive Scorecard custom views. Note: Field names beginning with Schedule or Scheduled indicate fields derived from information in the Task schedule.
Estimated Expenses	Manually entered during a workspace status update. Used to automatically calculate Total Estimated Cost.
Estimated Labor Cost	Derived Total estimated internal labor cost of workspace (based on resource requirement estimates)
Estimated Labor Revenue	Derived Total estimated billable labor revenue of workspace (based on resource requirement estimates)
Estimated Work	Derived Total of all resource type requirement hours
Health	manually selected when workspace is created or during status update Note: if Auto Health is enabled or workspace is a parent, user cannot set Health manually
Phase	manually selected during status update (if phase tracking enabled)
Schedule % Complete	Derived Calculated from tasks in the schedule using the formula for calculating summary task % complete. For details, see Percent Complete Calculations.
Schedule Finish	Derived Planned Finish of last scheduled task If there are no tasks in the schedule, this field is blank. If the schedule has tasks, Scheduled Finish is the end date of the last task. Note: If all tasks are removed, Scheduled Finish will revert to blank. A status update will be required, however, for this change to be reflected in reports.
Schedule Start	Derived Planned Start of first scheduled task If there are no tasks in the schedule, this field is blank. If the schedule has tasks, Scheduled Start is the end date of the last task. Note: If all tasks are removed, Scheduled Start will revert to blank. A status update will be required, however, for this change to be reflected in reports.
Scheduled Duration	Derived The number of working days between Schedule Start and Schedule Finish
State	automatically generated initially, then manually updated during status update. See Workspace State and Approval Status Overview for more information.
Total Actual Labor Cost	Derived Total actual internal cost of a workspace (based on total actual work and internal billing rates of task assignees)
Total Actual Work	Derived Total logged work for all task assignees, or, if workspace is configured for workspace-level time tracking, total logged work at the workspace level. Note: If you are using Timesheets, work must be submitted and approved (if using approval policies) before it shows up as actual work.
Total Estimated Cost	Derived Estimated Labor Cost + Estimated Expenses
Total Planned Labor Cost	Derived Total planned internal labor cost of workspace (based on total task planned work and internal billing rates of task assignees)
Total Planned Labor Revenue	Derived Total estimated billable revenue of a task, based on task planned work and external billing rate(s) of task assignee(s).
Total Scheduled Work	Derived sum of planned work for all tasks in schedule
Update Notes	manually added during a status update. In some cases may be automatically generated by system during status update.