About the My Current Timesheet View

To take full advantage of the flexibility and power of the Timesheets application, it is important to understand the various screen elements of the application. The screen can be divided into 4 areas, the Tab toolbar, the title section, the View toolbar, and the timesheet content area.

Timesheet Tab Toolbar Options

• My Current Timesheet—Use this option to return to the My Current Timesheet view from any other view in Timesheets.
• More Views—Use this option to switch between timesheet views. View options include:

• My Timesheets (available to all users)
• Timesheets by Workspace (available to project managers)
• Timesheets by Resource (available to resource managers)
• Timesheets Pending Approval (available to timesheet approvers as defined by the approval policy defined by your Changepoint PPM administrator)
• Set Current View as Default (saves the current view as the default Timesheets view)

• Export Timesheets—Use this option to:
• Export the timesheet—export timesheet data in Excel format (available based on the enterprise-role level Export Timesheets permission)
   
• Page Options—Use this option to:

• Set this page as my start page—makes the page your default Changepoint PPM start page.
• Create a shortcut to this page—creates a shortcut to the page on the Dashboard.

Title Section

The title section includes the time period for the timesheet you are viewing, as well as any options that are applicable, based on the status of the timesheet and your relationship to the timesheet. For example, if the timesheet has already been submitted for approval, Submit does not display.

View Toolbar Options

• Change Time Period—Use this option to quickly switch to a timesheet for a different time period. This allows you to switch to a timesheet from a prior time period, or to create and view a timesheet for a future period.
• Actions—Use this option to:

• Add Task
• Manage Non-Project Work

• Page Options—Use this option to:

• Set this page as my start page—makes the page your default PPM start page.
• Create a shortcut to this page—creates a shortcut to the page on the Dashboard.

• Comments—Use this option to add comments to the timesheet.
• History Log—Use this option to view the timesheet history log.

Content Area

• Workspaces—Workspace names for tasks included in the timesheet.
• WBS—The work breakdown structure indicates the relative position of the task in the schedule and task hierarchy.
• Tasks—Names of tasks included in the timesheet.
  
  Note: For workspaces that have workspace-level time tracking enabled, this field shows the workspace name and individual tasks are not listed. For more information, see About Workspace-Level Time Tracking.
   
• Status icon—Indicates the status of the task. Options are:

• On Hold (yellow)
• Overdue (red)
• In Progress (blue)
• Not Started (gray)
• Complete (green)
• NA for workspaces using workspace-level time tracking.

• Task Comments icon—Indicates if there are comments associated with a task:

• A blank speech bubble icon means there are no task comments.
• A filled speech bubble icon means there are task comments.

• Billable—Billable tasks are indicated with a Yes.
  
  The Billable field only applies to workspaces with external billing enabled. For more information, see About Billable and Non-Billable Tasks.
  
  Note: For workspaces where workspace-level time tracking is enabled, this field shows NA. For more information, see About Workspace-Level Time Tracking.

• Planned Work—The estimated number of hours of work required to finish a task. If the task has multiple assignees, all assignees see the same value on their timesheets. Planned Work is the initial estimate of the amount of work a task will take.
  
  If the workspace is configured to automatically update Planned Work with the Estimate to Complete (ETC) value, task Planned Work automatically updates with (Actual Work + ETC) when a timesheet is approved.
  
  Note:This field is not applicable for non-project work and for workspaces where workspace-level time tracking is enabled. For more information, see About Workspace-Level Time Tracking.

• Work to Date—The total hours of work done on a task to date. This value is updated dynamically when you add hours to your timesheet and includes approved hours (Actual Work) as well as hours entered on a timesheet but not yet approved.
  
  This value is also updated if you change the Total Hours Worked field during a task update. For more information, see Updating a Task.
  
  Important: If more than one person is assigned to a task, the Work to Date column reflects work done by all assignees. This means you may see work listed even if you have not yet added hours to the task.
  
  Note: This field is not applicable for workspaces where workspace-level time tracking is enabled. For more information, see About Workspace-Level Time Tracking.

• %—The percent of work that has been done on the task. If the task has multiple assignees, all assignees see the same value on their timesheets.
  
  How this value is updated depends on whether or not ETC is enabled for your enterprise:

• If ETC is disabled, the % complete can be edited manually.

• If ETC is enabled, the % complete is dynamically updated as you enter hours in your timesheet.
  For details see Percent Complete Calculations.

Note: This field is not applicable for non-project work or when doing workspace-level time tracking. For more information, see About Workspace-Level Time Tracking.

• ETC—Estimate to complete. This value is initially set for a task when the task is created, but updates dynamically when hours are added or subtracted.
  
  ETC is calculated using this formula:
  
  ETC = (Work to Date - ( (Percent Complete / 100) * work) ) / (Percent Complete / 100)
  
  unless Work to Date = 0 or Percent Complete = 0. In these cases ETC is calculated using this formula:
  
  ETC = (Work to Date * ( (100 - Percent Complete)  / 100) )
  
  Note: This field is not applicable when doing project-level time tracking or if your enterprise has disabled ETC. For more information, see About Workspace-Level Time Tracking and ETC Overview.

• Days of the week—Fields for entering hours of work done on a task.

• Totals—Timesheet totals reflect hours worked by task (or project, when doing project-level time tracking) and by day of the week. Totals are not updated until you save your timesheet edits by clicking Save.
• Show Totals for—This list toggles the totals display between:
• Billable/Non-Billable hours
• Project Work/Non-Project Work

Related Topics:

• Adding a Task to Your Timesheet—How to add a task to your current timesheet.
• Adding Hours to Your Timesheet—How to add hours to tasks in your current timesheet.
• Adding Non-Project Work to a Timesheet—How to add non-project work to a timesheet.
• Adding Task Comments—How to add comments to individual tasks in your current timesheet.
• Adding Timesheet Comments—How to add timesheet comments to your current timesheet.
• Submitting a Timesheet for Approval—How to submit a timesheet for approval.
• Timesheets Overview—About timesheets in PPM.

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